Here i describe “Advantages and Disadvantages of E-mail” in Points. Electronic mail is the mailing facility that works when you have an internet connection and it is free for everyone. You can send an email to everyone whose email ID you have. In today’s generation, internet use is mostly seen everywhere. In each and every field, now you can see the use of the internet. Along with that, messaging services also available there some for free and some for money. Google Company is providing a service called: Gmail, which is free of cost and provides you 15GB of space for storing anything.
It is a user-friendly service that can be used by anyone easily. In an emergency situation, it can be accessed.
What are the advantages and disadvantages of Email
Advantages of Email:
- Send and receive in seconds
- Helps the environment
- Don’t have to pay
- Keeps you update if there is no meeting
- Send notifications and appointments.
- 24/7 useful
- Can be accessed anywhere with a computer or mobile
- Send to multiple addresses
- Good for sending confidential information
Disadvantages of Email:
- Emotional responses
- Information overload
- Lacking the Personal Touch
- Not everyone has internet
- Students abbreviating hence not learning whole words
- The email could be ignored or not answered
- Not accessed without internet in an emergency
- Can be hacked
Advantages of Email:
1. Easy to use
Email is user-friendly and everyone can easily send email to another one. It is very easy to use it than to use postal services available now in the world because of its fast accessibility than those postal cards.
2. Send and receive in seconds
Email is based on the internet connection, which means, it can be got in fractions of seconds.
One can get and send the email within seconds and this is the reason why it can be helpful in emergency cases. This has helped a lot to multinational corporations for their business communication.
3. Helps the environment
Email is written either in the computer or phone and hence there is no need to use papers for the work which ultimately helps nature to not to use wood.
Papers are made from the plants (wood) hence if one uses email, he saves a plant by not using its wood.
4. Don’t have to pay
There are so many services which provide free email service and hence, you don’t have to pay for sending or getting a mail.
For example, Google is providing a “Gmail” service for sending and receiving emails from around the globe.
5. Keeps you update if there is no meeting
If you are a businessman or a student, and you have a meeting but if it is canceled, you can be informed by emails.
Email can be useful for updating each of the members of your group when there is any information or news to be sent.
6. Send notifications and appointments.
You can send the notification to everyone in your group. In fact any kind of appointment you can send to your group.
If there is a requirement of sending a notification to your group, you can send it by email.
In offline postalservice, there is a disadvantage that is overcome by this email service. You cannot use offline postal service for 24 hours a day hence, you have to wait for the next day for sending a post. This difficulty is overcome by this email service.
8. Can be accessed anywhere with a computer or mobile
Email is handy which means, you can send the email by your own mobile or computer. If you are at a place where there is no availability of a postal service but you have an internet connection and a phone, you can access your email instantly.
9. Send to multiple addresses
At the same time, you can send an email to everyone means multiple emails can be sent by using email service. You don’t have to pay for sending multiple emails.
10. Good for sending confidential information
Email is the best service which is very useful to send confidential information just because in this you can send your information with encryption. Any text can be encrypted so that no one can steal your confidential information.
Disadvantages of Email:
1. Emotional responses
During face to face communication, one can read facial expressions, which in this case is not possible. Because here, you cannot read an emotional response.
2. Information overload
As it is free, one can use it for personal use and hence, there may be chances of information overload in your inbox or email.
Lacking the Personal Touch There is no physical presence during email conversation and hence, there is no personal touch during the email to the email conversation. Which is the disadvantage of email
You cannot understand the meaning of what one has written in email because intentions can never be analyzed by just reading. Hence there are chances of misunderstanding.
As you are not in contact with anybody physically, hackers can send you spam mail. This means Spam is electronic junk mail which can be sent by hackers for their intended purpose.
5. Not everyone has internet
In the village area, people mostly don’t have internet connections and hence, they are not familiar with the email term. Not even they are familiar to use it. They cannot get emails if they are not having internet facility, they cannot get the email.
6. Students abbreviating hence not learning whole words
Mostly people abbreviating words during writing emails so that they cannot learn more words and grammar. In postal service, people write full application/letter which improves the grammar of the one.
7. The email could be ignored or not answered
When in a busy life, people mostly ignore emails sent to them which is one of the disadvantages. If there is an emergency and the email is ignored, what does it mean of using email?
8. Not accessed without internet in an emergency
Postal service is useful because even if there is no internet connection, you can get an message. In the village area, internet connection may not be there hence local public may not get an email but they get postal service.
9. Can be hacked
In this generation, there are so many hackers or cyber attackers there who are doing illegal activities and they are always in search of people who don’t know about computers which is a disadvantage because you have to be aware of them.